How to create an invoice in 4 steps
- Add your business details. Enter your business name, address and email. Upload your logo if you have one so the invoice looks professional.
- Add your client. Type the client's name and billing address exactly as they want it on their records.
- List what you are charging for. Add one line per product or service with the quantity and rate. The amount, subtotal, discount, tax and total are calculated automatically.
- Download and send. Click Download PDF and email the file to your client, or attach it to your accounting records.
What should an invoice include?
A clear invoice gets paid faster. Make sure yours has:
- A unique invoice number, so you and your client can track it. A simple pattern like INV-0001, INV-0002 works well.
- Issue date and due date. Common terms are "due on receipt", Net 15 or Net 30.
- Your details and your client's details, including a business address if you have one.
- Itemized charges with a short description, quantity and price for each line.
- Tax and discounts, shown separately so the client can see how the total was calculated.
- Payment instructions: how to pay you (bank transfer, PayPal, card) and any late fee policy.
Tips to get paid on time
- Send the invoice as soon as the work is delivered, while it is fresh in the client's mind.
- Use short, specific item descriptions such as "Logo design, 3 concepts, 2 revisions" instead of "Design work".
- Agree on payment terms before you start, then repeat them in the notes section.
- Keep a copy of every PDF you send. It makes follow-ups and tax time much easier.
Frequently asked questions
Is this invoice generator really free?
Yes. You can create and download as many invoices as you like. There is no signup, no trial and no watermark on the PDF.
Do you store my invoice data?
No. The invoice is built in your browser and the PDF is created on your device. A draft is saved only in your own browser so you do not lose your work if you close the tab.
Can I add my logo?
Yes. Upload a PNG or JPG logo and it appears at the top of the invoice and in the PDF.
What should an invoice include?
Your business name and contact details, the client's details, a unique invoice number, the issue date and due date, a list of items with quantity and price, any tax or discount, the total amount due and how to pay.
Which currencies are supported?
US dollar, British pound, euro, Canadian dollar, Australian dollar, Indian rupee, Pakistani rupee and UAE dirham.
Does it work on my phone?
Yes. The invoice generator works in any modern browser on phone, tablet or computer, and the PDF downloads straight to your device.
More free tools
This tool helps you create invoice documents. It is not legal or tax advice. Check local rules for any tax registration numbers you are required to show.